Parts of microsoft powerpoint 2016 and their functions free.Microsoft PowerPoint

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Parts of microsoft powerpoint 2016 and their functions free.Microsoft Office: The Basics with Applications

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Click those to open the dialog box related to that function — the launcher on the Font group, for example, opens the Font box, where you set effects such as strikethrough, superscript, or character spacing.

The ribbon tabs group tools and features together based on their purpose. For example, to make your slides look better, look for options on the Design tab. The tools that you use to animate things on your slide would be on the Animations tab.

The Home tab holds the Cut and Paste features, Font and Paragraph options, and what you need to add and organize slides. Click Insert to add something to a slide.

This includes pictures, shapes, charts, links, text boxes, video and more. On the Design tab, you can add a theme or color scheme, or format the slide background. Set up how your slides change from one to the next on the Transitions tab. Find a gallery of the possible transitions in the Transition to This Slide group — click More at the side of the gallery to see all of them. Use the Animations tab to choreograph the movement of things on your slides.

Note that you can see many possible animations in the gallery in the Animation group, and see more of them by clicking More. On the Slide Show tab, set up the way that you want to show your presentation to others. The Review tab lets you add comments, run spell-check, or compare one presentation with another such as an earlier version.

Views allow you to look at your presentation in different ways, depending on where you are in the creation or delivery process. At one end of the ribbon is the File tab, which you use for the behind-the-scenes stuff you do with a file, such as opening, saving, sharing, exporting, printing and managing your presentation. Click the File tab to open a new view called the Backstage.

Click from the list on the side to do what you want to do; for example, click Print to find the options and settings for printing your presentation. Click Back to return to the presentation that you were working on. When you click some parts of your slides, such as pictures, shapes, SmartArt or text boxes, you might see a colorful new tab appear. In the example above, the Drawing Tools tab appears when you click a shape or text box. When you click a picture, the Picture Tools tab appears.

These tabs disappear or change when you click something else in your presentation. Need more help? When selecting, automatically select entire word Select this check box to select the entire word when you click a word, or clear this check box to select an individual letter in a word when you click a word. Allow text to be dragged and dropped Select this check box to move or copy text within a presentation or from PowerPoint to another Microsoft Office program by dragging the text, or clear this check box to prevent dragging text to move or copy it.

Automatically switch keyboard to match language of surrounding text Select this check box when you are working with text in different languages. PowerPoint automatically detects the language in which the insertion point is placed, and switches to the correct keyboard language.

Select this option if you don’t want such images hyperlinked. Maximum number of undos On the Quick Access Toolbar , the Undo command allows you to undo one or more of the recent changes that you made to your presentation. In this box, enter the number of times that you can click Undo to undo your changes at any particular time.

Use smart cut and paste Select this check box if you want PowerPoint to adjust the spacing of words and objects that you paste into your presentation. Smart cut and paste ensures that pasted content does not run up against other words or objects that appear before or after the content that you paste.

Clear this check box if you do not want PowerPoint to automatically adjust the spacing of words or objects. Show Paste Options buttons Select this check box to show the Paste Options buttons, or clear this check box to hide the Paste Options buttons. The Paste Options buttons appear alongside text that you paste. By using these buttons, you can quickly choose between keeping the source formatting or pasting text only.

Note: When you clear the Show Paste Options buttons check box, you turn off this feature in all Office programs in which it is an option. Use pen to select and interact with content by default If you don’t want to automatically be in inking mode when Office detects your active pen or stylus, select this check box to use your pen to select objects by default.

Options that you set in this section are only applicable to the presentation file that you have open at the time. Discard editing data If you have cropped a picture or made other changes to the picture, such as applying an artistic effect or changing the brightness, contrast, or sharpness of a picture , information to reverse those changes is stored in your file. You can reduce the size of your file by deleting this editing data.

Checking this option will reduce your document size, but if you want to undo your edits, you will need to reinsert the picture into your document if you want to undo any changes you have made. For more information, see Reduce the file size of a picture. Do not compress images in file Compressing images in a file saves space, but it reduces the picture quality.

If picture quality is more important to you than file size, select this check box. To compress an individual picture or set other picture quality or resolution options, see Reduce the file size of a picture. The higher the PPI value, the richer the image. High fidelity resolution preserves picture quality, but may increase the file size of your presentation.

Properties follow chart data point for all new presentations Select this check box to have custom formatting and chart data labels follow data points as they move or change in the chart. This setting applies to all presentations created hereafter. Properties follow chart data point for current presentation Select this check box to have custom formatting and chart data labels follow data points as they move or change in the chart. This setting only applies to the current presentation.

Quickly access this number of Recent Presentations PowerPoint and newer versions A quick-access list of recent presentations appears at the bottom left of the window, after the Options command, as shown in the following image, labeled 1. Show this number of unpinned Recent Folders PowerPoint and newer versions A quick-access list of recent folders appears on the Recent tab in the Open dialog, as shown in the following image, labeled 2.

Specify the number of folders you want listed there, when you select a particular source, such as OneDrive or This PC.

Show shortcut keys in ScreenTips Select this check box to show the keyboard shortcuts in all ScreenTips , or clear this check box to hide the keyboard shortcuts in all ScreenTips.

Show vertical ruler Select this check box to show the vertical ruler, or clear this check box to hide the vertical ruler.

The vertical ruler is a bar that appears alongside your PowerPoint presentation and that you can use to measure and align objects. Disable hardware graphics acceleration PowerPoint and newer versions Using hardware graphics acceleration increases the performance speed when you are playing your presentation.

Selecting this check box turns off the use of that graphics acceleration. For more information, see Tips for improving audio and video playback and compatibility. Disable Slide Show hardware graphics acceleration PowerPoint and newer versions If you are using transitions between slides and they are not behaving as expected that is, you see flashing black screens instead of the transitions you’ve chosen try selecting this check box.

Automatically extend display when presenting on a laptop or tablet PowerPoint and newer versions To turn off using presenter view, clear this check box. By default, PowerPoint uses presenter view for slide shows. This mode “extends” the computer’s desktop, creating two separate monitors on the presenter’s computer. One monitor is the built-in screen on the presenter’s laptop or tablet.

The other monitor is the display device, or projector, attached to the presenter’s laptop or tablet. Show presence flags for selected items PowerPoint and newer versions This option takes effect when you are working on a shared presentation with others.

If you select an item that someone else is editing a small flag appears indicating who is currently editing that item. Open all documents using this view Select an option from the list to specify that all presentations open in a specific view each time that you start PowerPoint. Show menu on right mouse click Select this check box to show a shortcut menu when you right-click a slide in Slide Show view , or clear this check box to prevent the shortcut menu from showing.

 
 

 

Where are the menus and toolbars?.

 
Microsoft PowerPoint is presentation software that allows you In the Slides group, point to the top part of the New Slide button. Status Bar, Provides information relating to features such as slide number, spell check and shortcuts to Notes, Comments, various different. Many less commonly used PowerPoint options are located in the Advanced pane in (The pen option is only available in PowerPoint and newer versions.).

 
 

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